Free VAT Invoice Generator

How to Use the VAT Invoice Generator

Creating a VAT invoice with this tool takes less than a minute. Everything happens in your browser — no account, no software, and no data leaves your device. Just follow these steps:

1. Add your business logo (optional)Click “Add your logo” and upload a PNG, JPG, or SVG. It appears at the top of your invoice and on the final PDF.
2. Enter your business detailsAdd your business name, address, and VAT or TRN registration number so the invoice is valid and identifiable.
3. Fill in the invoice infoSet a unique invoice number, the issue date, and a due date. Sequential numbering is a legal requirement in most countries.
4. Add your client (Bill To)Enter the customer’s name and address — and their VAT/TRN number if they’re a registered business.
5. Choose your country and add line itemsPick UK, UAE, KSA, Qatar, or a custom rate. Then add each product or service with quantity and unit price. Totals calculate instantly.
6. Review the VAT breakdownCheck the Subtotal (net), VAT amount, and Total Due. Adjust the VAT rate if your goods are zero-rated or reduced-rated.
7. Download or print as PDFClick “Download / Print PDF” and choose “Save as PDF” to get a clean, professional invoice ready to send.

What a Valid VAT Invoice Must Include

A VAT (or tax) invoice is a legal document, and tax authorities require specific information on it. The exact fields vary slightly by country, but the core requirements are similar across the UK and the Gulf. Use the lists below as a checklist before sending any invoice.

UK VAT Invoice (HMRC)

A full UK VAT invoice must contain:

• A unique, sequential invoice number
• Your business name, address, and VAT registration number
• The invoice date (and the “time of supply” / tax point if different)
• The customer’s name and address
• A clear description of the goods or services supplied
• For each line: quantity, unit price excluding VAT, VAT rate, and the net amount
• The total amount excluding VAT
• The total VAT charged, shown in sterling
• The rate of any cash discount offered

UAE Tax Invoice (FTA)

A valid UAE tax invoice should display:

• The words “Tax Invoice” clearly shown
• The supplier’s name, address, and Tax Registration Number (TRN)
• The recipient’s name, address, and TRN (if they are VAT-registered)
• A sequential invoice number and the date of issue
• A description of the goods or services
• Unit price, quantity, VAT rate, and amount payable — shown in AED
• The total amount payable and the VAT amount, both in AED
• Details of any discount applied

Saudi Arabia (KSA) Tax Invoice (ZATCA)

A KSA tax invoice must include:

• The seller’s name, address, and VAT registration number
• The buyer’s name and address (and VAT number for B2B)
• A sequential invoice number, issue date, and supply date
• A description of goods or services with quantity and unit price
• The taxable amount, VAT rate, and VAT amount per line
• The total excluding VAT, the total VAT, and the total including VAT

Qatar

Qatar has not yet implemented VAT. As of 2026 there is no VAT charged on goods and services in Qatar, though a 5% standard rate is widely expected under the GCC VAT Framework Agreement. Until VAT is formally in force, invoices in Qatar do not include VAT. You can still use this tool to create professional invoices, and switch to the Qatar preset (0%) or a custom rate once VAT is introduced.

VAT Invoice Generator FAQs